Sending a job interview thank you email is often overlooked by candidates, but it’s an important step in building a relationship with your potential employer.
Have you ever wondered what more you could have done to get that job? Enter stage right: the job interview thank you email.
This simple gesture is often overlooked by candidates, yet it has the potential to make a big impact. Consider this scenario: if two candidates are found equally suitable for a job vacancy, and one sent a thank you email and one didn’t, who is likely to receive the job offer?
An interview thank you email is an important tool in your job search toolkit. Used effectively, it can build important relationships and reinforce your good first impression.
This post is about preparing an interview thank you email.
Why send an interview thank you email
Many people don’t bother following up with an interview thank you email (well, in Australia anyway) which I view as a missed opportunity.
Sending a message (including an email, LinkedIn or handwritten message) after a job interview is a great way to solidify your relationship with the interviewer and to stay front-of-mind.
There’s no doubt the candidates who can develop rapport quickly with a potential employer will be more competitive in a recruitment process!
Plus, who doesn’t love good, old-fashioned manners? 😉
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What to include in your interview thank you email
The contents of your interview thank you email will differ between cultures and interview experiences.
As a general guide, you may wish to:
- Use a personalised greeting
- Explain the purpose of the email (perhaps reminding the recipient of the day/date you met, and the role you were interviewed for if this is a bulk recruitment process)
- Thank the recipient for their time
- Reiterate your interest in the position
- Deliver on any further information or action you promised at the interview
- Confirm your availability for any further discussion or future steps in the recruitment process.
As is the case with your resume, ensure the email is grammatically correct, free of spelling errors and formatted well.
What not to include in your interview thank you email
Avoid repeating the content you’ve already shared in your resume and at the job interview such as your experience, skills and education. By now it’s likely the employer has all the information they require to determine if you’ll progress to the next step in the recruitment process.
I also recommend keeping your message reasonably short and concise. Unless you have a specific question about the position or the recruitment process, don’t make any further requests of the interview panel. People are generally so busy and recruitment processes can be time-consuming. Don’t add to your potential employer’s workload unnecessarily by writing a 500 essay! Even Forbes agrees – check out their take on interview thank you emails.
You might also like: How to answer the all-important tell me about yourself interview question
When to send a thank you email after an interview
The time frame for sending an interview thank you email will again differ between cultures.
My general recommendation is to send a message 1 day after your job interview. Any longer than 3 days, the moment will have passed. This is general guidance only and I encourage you to be guided by your own best judgement here!
While handwritten messages make a great impression, they take a lot longer to get to their recipient. Recruitment processes can move very fast so consider carefully if this is the right approach for your situation. Delivering the handwritten message in person would be much quicker than snail mail!
Thank you email sample
Below are two thank you email samples. The first one is short and informal, and my preferred approach. The second is a longer, formal option.
Interview thank you email FAQs
Is an interview thank you email expected by employers?
I can only respond from an Australian cultural perceptive and the answer is generally no. Throughout my 15 years of experience in recruitment in Australia, I have never spoken to an employer/manager who expected to receive an interview thank you email australia
Who do I send an interview thank you email to if I was interviewed by a panel/multiple people?
Everyone who was involved in the interview! Be sure to send the messages individually, not as a group email.
Do I really need to send an interview thank you email?
No, the choice is completely yours! It’s generally not expected in Australia. Buuttttt if you want to stand out to your potential employer and give yourself the BEST chance of getting a job offer, it can be a highly effective strategy!
Sending an interview thank you email is a great way to solidify your relationship with a potential employer, and reinforce the good first impression you’ve already made 😊
Candidates who overlook sending these messages miss an opportunity to distinguish themselves from other candidates.
The key to an effective interview thank you email is to follow the general guidelines above and ensure your message is short, concise and well written.
This post was about preparing an interview thank you email.
Hi there, I'm Danielle Ward
Your go-to career development and human resource practitioner, guiding your career towards true north.
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